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This project is a College-wide undertaking that is endorsed by the Board of Trustees and senior institutional leadership with a commitment to providing sufficient resources and support to ensure that new business processes and systems can be developed, implemented, and maintained.

Critical to the success of this project is the collaborative leadership of the core Project Team, and the contributions the team will solicit from the campus community. Support for this project is anchored in the knowledge that automation and standardization of routine business practices and enhanced institutional data practices are necessary to create capacity and ensure that BMC can meet its mission into the future. 

As processes and procedures are reviewed for NextGen, business process owners will focus on improving service experience and streamlining steps or requirements that don't add substantive value. Processes and policies that are developed during implementation of Workday will be created to work for, and apply to, relevant areas of the BMC community.

As a community, we will aim through this project and beyond to reduce or eliminate the need for customized solutions that impede the sharing of data and expertise across departments and offices. More consolidated policies, processes, and systems support seamless experiences for College constituents, save the College money, reduce institutional liability, and support integrated analysis and decision-making.

Authorized users will have access to information necessary for their respective roles, and that information will be presented in a manner that enables interpretation by the necessary data users. Campus users of data will be encouraged to invest in developing their data literacy skills and in consulting with appropriate experts on campus to ensure information is being used appropriately in support of departmental and institutional goals.

A core Project Team was convened and charged with leading this project. The Team will gather information necessary for making well-informed decisions and ensuring that the implementation timeline and goals are met. When open questions or challenges appear to threaten the schedule or goals of the project, the NextGen executive sponsors will convene to resolve these issues, making decisions when necessary or working with the President and Senior Staff to arrive at a decision in accordance with established goals and deliverable dates.

The Team and sponsors will provide regular project updates through multiple channels for the community and will solicit input at key junctures from representatives from all relevant stakeholder groups. Community input will be considered by the Team to arrive at solutions that serve the best interests of the College. Decisions about policies, processes, and tools will be based on what will best serve the institution going forward.

Institutional commitment to the project will necessarily extend long beyond the initial "go-live" date for the platform, and we as a community will commit to continuous improvement of business processes and data practices to ensure we deliver as well as possible on the BMC mission.

To support this commitment, we will

• Create a process for ensuring new software releases are collectively reviewed by an established committee representing key College constituents
• Implement prioritized policies, procedures, and components of the system that could not be implemented prior to go-live
• Review enterprise data and systems-related policies and procedures periodically. We will look proactively for ways to improve operations and community experience.